1. The President will have appointed his/her Chairs for the Local Arrangements and Program Committees well in advance (preferably prior to the mid-winter meeting) so they can work with the current Chairs.

2. The President will have solicited names of prospective Committee Chairs from current Chairs. All committee Chairs should be appointed by the time of the Annual Meeting of his/her predecessor or shortly thereafter. Appoint Ad hoc Committee Chairs as necessary.

3. The President should solicit members to volunteer to serve on various committees. This is generally achieved through a form included in a mailing to the membership, and a volunteer box at the Annual Meeting.

4. The President should hold a joint meeting with present and past Officers and Committee Chairs immediately following the Annual Meeting of his/her predecessor. President states goal(s) for the year and selects theme of his/her meeting.

5. Have all committee Chairs suggest committee members and report back no later than 2 months following his/her predecessor's Annual Meeting. Provide complete list of Chairs and Committee members to the Secretary at least 2 months after annual meeting (May 30).

6. Select speakers for Plenary Session and Awards Luncheon or Banquet (if desired).

7. Work with Secretary to schedule a winter Planning Meeting of the Program Committee the day before the mid-winter Executive Committee and Committee Chairs meeting.

8. Work with Secretary to schedule the Planning Meeting of the Executive Committee and committee Chairs at the meeting site to develop plans for the Annual Meeting.

9. Prepare President's letter to all members of the Eastern Branch inviting them to Annual Meeting, and call for papers 6 months before meeting (September 1).

10. Prepare Presidential address.

11. Submit recommendations of Eastern Branch members to serve on national standing and special committees at request of Eastern Branch Representative on the Governing Board.

12. Take advantage of opportunities for Eastern Branch to be heard, through Governing Board Representative, on important issues concerning the National Society. Appoint a substitute for Representative on the Governing Board if that person in unable to attend Board Meetings.

13. The following items are due June 1:

a. Present or second the name of a nominee for President-Elect of the Entomological Society of America.

b. Submit Eastern Branch nominee for Secretary-Treasurer of ESA (every 3rd year) to Nominating Committee of the parent Society.

c. Nominations from Screening Committee for ESA Recognition Awards to ESA.

d. John H. Comstock Award winner name to ESA.

14. The following items are due 4 months before annual meeting (November 1):

a. Submitted paper titles and abstracts should be given to Program Committee Chair.

b. Symposia and workshop titles and speaker finalized.

c. Nominations and information on nominees due from Nomination Committee.

d. Names of L. O. Howard awardee and H. T. Streu Meritorious Service awardee.

e. Name of Asa Fitch awardee received from Graduate Student Committee.

15. Four months before award meeting (November 1), invite ESA Executive Director ARPE President, and National ESA President to attend Annual Meeting. Inform these persons (and the Branch Representative on the Governing Board) of their involvement in the first day Executive Committee and Committee Chairs Meeting and in the Plenary Session.

16. Write letter of congratulations to ESA award nominees, Graduate Student award winners, L. O. Howard award recipient, and Meritorious Service Award recipient.

17. Assist in development of program for the Plenary Session and Awards Luncheon or Banquet. Provide biodata for Plenary Address speaker and of self to Program Editor 3 1/2 months before annual meeting (November 15).

18. Program copy sent to printer 3 1/2 months before annual meeting (November 15).

19. Printed programs due to Secretary 2 1/2 months before annual meeting (December 15).

20. Prepare President's letter for second mailing 2 1/2 months before annual meeting (December 15).

21. Attend meeting with Hotel Management to go over final plans for Annual Meeting 4 months and 1 month before annual meeting (November and January). Secretary, Treasurer, Program and Local Arrangements Chairs are primary players at these meetings.

22. Plan final Executive Committee meeting, held immediately prior to Branch meeting.

23. Appoint three members to count ballots (usually from Nominations Committee with Chair overseeing).

24. Plan final business meeting with Secretary.

25. Plan and invite guests to President's Reception cocktail party. Purchase beverages and arrange for service (work with Secretary and Treasurer; bill to Branch master account). The invitation list typically includes the Executive Committee, Committee Chairs, Branch Award recipients, National Award Nominees, ESA President, ARPE President, ESA Executive Director and Branch Past-Presidents. Additions to the guest list are made at the discretion of the President with due regard being given to space and budget limitations for the event.

26. Preside at Annual Meeting of the Eastern Branch.

27. Send letters of appreciation to Executive Committee, Committee Chairs, invited speakers and others who helped with activities of the Branch.

28. Assist President-Elect to plan his/her meeting.

29. Act as Chair of the Awards Committee for the following year.

30. Forward appropriate documents to the Branch Archivist-Historian.