The Awards Committee is composed of the five living immediate Past Presidents, the most immediate Past President serving as Chair. The responsibility of the Chair of the Awards Committee is to solicit nominations and supporting documentation for the L. O. Howard Award, distribute that information to the Committee members, and by consensus, name the recipient. The L. O. Howard Award is described in the December 1976 Bulletin of the ESA 22: 433. The other Eastern Branch award responsibilities lie within the province of the Graduate Student Committee (the Eastern Branch M.S. Award [Asa Fitch Memorial Award] and the nominee for the John H. Comstock Award from the Eastern Branch [awarded by the Parent Society at the National Meeting]) and the Screening Committee for the five ESA Recognition Awards. The Awards Committee periodically presents awards to the out-going Governing Board Representative, Secretary, and Treasurer, as well as the Herb Streu Meritorious Service Award.

The L. O. Howard Award

A timetable should be agreed upon each year in consultation with the Program Committee and the Secretary, to facilitate publication in the Program of a photograph and appropriate accompanying text. That text is normally written by the awardee's nominator at the request of the Awards Committee Chair.

The award itself is prepared by the Secretary, with suitable text, again supplied by the nominator at the request of the Committee Chair, and is presented by the Committee Chair (or Branch President) at the appropriate time during the Annual Meeting of the Eastern Branch.

Nominees are solicited by the Committee Chair from all major divisions and departments of Entomology, including academic and experiment station departments, and federal and industrial divisions. Nominations may also be made by individuals. In 1982 this committee and the Branch Screening Committee for ESA Recognition Awards joined forces in revising the mailing list, made a single mailing and used the same date for submission of nominations. A sample solicitation letter is appended; encourage its circulation. Indicate to those nominating candidates the previous year that they may renominate nominees not selected if they wish.

A notice requesting nominations for the Award should appear in the July or August ESA Newsletter. The Award winner should also be announced in the ESA newsletter. In addition, the Secretary and the Chairs of the Public Information, Registration, and Program Committees should be notified at the time of selection to help them with their plans.

The Herb T. Streu Meritorious Service Award

The Herb T. Streu Meritorious Service Award is intended to provide timely recognition of Eastern Branch members for outstanding service to the society.

1. Is a non-competitive award that consists of a certificate stating the contribution and is to be awarded at the annual Eastern Branch meeting.

2. Will originate within the Awards Committee and will not be solicited nor require supporting documentation or supplemental information -- originating from within the Committee does not preclude a letter from a member of the Eastern Branch requesting a consideration of an individual (or group, or department of entomology) for the award.

3. The award will not be presented annually but only when the Awards Committee deems it appropriate.

4. There will be no limit to the number of awards that may be presented at a particular annual meeting.

5. Unanimity by the members of the Awards Committee is not required, however, four members must approve.

6. The award will be presented to living members and is not restricted by age or status.

Suggested Timetable

Seven months before Annual Meeting (June 5)
Send solicitation letter to ESA Newsletter (sample appended).

Six and one-half months before Annual Meeting (August 15)
Mail requests for nominees and brief supporting statements with descriptions of L. O. Howard Award, due September 25.

Five months before Annual Meeting (October 1)
Acknowledge replies, noting that Award winner will be announced in the printed program.

Five months before Annual Meeting (October 1)
Mail information received to Committee members.

Four and one-half months before Annual Meeting (October 10)
Develop consensus and select L. O. Howard nominee by telephone. Make decision on Herb Streu Meritorious Service nominees, if any.

Four and one-half months before Annual Meeting (October 15)
Inform successful nominee and nominator and request drafts of text for certificate and notice for printed program, plus other information that might be useful at time of presentation, due October 20.

Four and one-half months before Annual Meeting (October 20)
Send drafts of text to Committee members and Secretary. Suggested changes and additions due by end of month.

Four months before Annual Meeting (November 1)
Finalize and send final text to President, Chair of Program, Registration, and Public Information Committees, Secretary, and to ESA Newsletter.

Awards - Sample Letter

Dear Eastern Branch Member:

This letter is being sent to contact persons at locations where there are ESA Eastern Branch Members and to all members of the Branch Committees.

The Awards Committee of the Eastern Branch has the privilege and responsibility of assisting the Membership in identifying the awardee for the L. O. Howard Distinguished Achievement Award. The presentation of this award is one of the highlights of the Branch meeting.

Included is a list of the past awardees. I would appreciate receiving your nomination. The L. O. Howard Award is described in the Bulletin of the ESA, p. 433, December, 1976. Please note that the deadline for receipt of nominations this year is not as stated in the description. Also please note that only a brief, 2- or 3-sentence statement is required to accompany the nomination. A biographical sketch, list of publications, etc., will be required only for the award winner.

The Awards Committee will notify all nominators as to whom was selected on . At that time the Committee will request the complete biographical data for the awardee, which will be due on _____________. The first general announcement of the awardee usually has been in the printed program for the fall Branch meeting. This year we will try to have this information appear in the Newsletter.

Please send the name of your nominee, along with the required documentation, by to: (insert name and address of Chair of Awards Committee)

Awards - Sample letter for ESA Newsletter

Managing Editor ESA Newsletter
9301 Annapolis Road
Lanham MD 20706-3115

Dear Sir:

As Chairman of the EB, ESA Awards Committee, it is my responsibility to announce the L. O. Howard Award and solicit nominations for the award. To do so, an announcement is traditionally placed in the February or March issue of the Newsletter. Accordingly, I request that the following item be published in one of those issues.

The Eastern Branch L. O. Howard Distinguished Achievement Award annually provides recognition to a scientist who has made a significant contribution to entomology. The Eastern Branch Awards Committee is actively seeking nominations for this award. The L. O. Howard Award and the brief nomination procedure are described on page 433 of the December 1976 Bulletin. Nominations may be received from all major divisions and departments of entomology, including academic and experiment station departments, and federal, state and industrial groups. Nominations may also be made by individuals. Nominations should be mailed by , to [insert name, address, phone number of Chair, Awards Committee]. Thank you for your consideration of this request.

Sincerely yours,

[Chair, Awards Committee]

cc: [Secretary, EB-ESA]